The following page outlines some important information about the CoSeC Fellowship Programme.

All questions and communication about the fellowship programme should be sent to the CoSeC Programme Office – CoSeC@stfc.ac.uk.

Each CoSeC Fellow will become an ambassador for the Centre, highlighting the benefits of CoSeC and the CCP model, and making scientists and researchers aware of the world leading activities undertaken through the Centre’s work.

Promotion of CoSeC

Fellows should promote CoSeC where appropriate. For example, we expect Fellows to discuss our work during conversations with interested delegates at conferences and events. We encourage Fellows to include a slide about CoSeC in their presentation (if we have contributed towards attendance at the event) and, where possible, to leave publicity materials (typically A5 flyers and stickers) for distribution at in-person events. These can be provided by the Programme Office on request.

We encourage Fellows to use social media in order to broadcast news about our work. Please tag CoSeC in your posts on LinkedIn which is currently our only social media outlet. You can find our account at www.linkedin.com/showcase/cosec-ukri.

Fellows should make themselves aware of the CoSeC branding guidelines and the correct wording to use in acknowledgments.

Responsibilities

Fellows will have the following areas of resonsibility:

• Attend the annual CoSeC Conference in Manchester in December and be prepared to introduce yourself and your work to the audience as part of a session dedicated to the CoSeC Fellows.
• Attend an introduction meeting during the annual CoSeC Conference in Manchester in December to meet other Fellows and members of CoSeC staff.
• Submit blog posts and information for news items as requested following funded visits and attendance at events.
• Attend meetings arranged with CoSeC theme leads, relevant to your area of research, to discuss potential collaboration, knowledge exchange and networking, with the aim of increasing knowledge, skills and your personal profile.
• Interact with other Fellows were suitable and encourage their participation in events that you organise.
• Be available to participate in future Fellows selection processes if requested by the Programme Office.

Funding

CoSeC Fellows will each be awarded funding of up to £3000 and be able to access, and learn from, interactions across a wide range of research areas. Fellows will gain experience of working in a world-leading scientific environment, increasing their skills and knowledge. They will have the opportunity to raise their own personal profile and have the prospect of creating future educational and employment openings as they develop their careers.  

Applying for, and claiming, funding

Funding will not be awarded as a lump sum at the start of the Fellowship period.

Fellows must apply to the CoSeC Programme Office for approval before completing any expenditure. Once spend is approved Fellows can proceed to make bookings or purchases. This expenditure can then be reclaimed via an expense claims form that will be provided.

If spend relates to travel or accommodation then bookings can be made directly through the Programme Office eliminating the requirement for Fellows to make the spend themselves.

All expenditure must adhere to UKRI rules and regulations.

1. Submit a request for spending to the Programme Office – CoSeC@stfc.ac.uk.
2. If approved proceed to make booking or purchase.
3. If the spend relates to travel and accommodation arrange bookings directly through the Programme Office – send details of what you need to CoSeC@stfc.ac.uk.
4. Once your activity is complete submit an expense claim to arrange a refund.

What can be claimed?

Fellows may utilise their funding in several ways. Examples include:

• Attendance at relevant events such as the CoSeC Communities Forum or specific community meetings, with the expectation being that a Fellow would be actively engaged in some form of knowledge exchange or dissemination.
• Organising or attending wider events that develop good working practices and highlight the goals and input of CoSeC.
• Running idea factory events to identify important cross-cutting topics or explore new ideas and set roadmaps.
• Arranging travel and accommodation for invited speakers.
• Registration fees for conferences, workshops or schools.
• In-person event costs such as subsistence, catering, room hire.

Funding cannot be used for expenditure such as:

• Personal travel unrelated to CoSeC activities
• Purchase of items such as laptops, iPads and mobile phones
• Provision of alcohol at organised events
• Open access publishing charges

Termination

CoSeC reserves the right to cancel a Fellowship at any time if CoSeC deems that a Fellow has not met the terms and conditions described on this page or has brought the Centre into disrepute.

Fellows who are inactive (no approved event requests in 6 months) and non communicative (not responding to email or other contact requests within a month) risk the cancellation of their Fellowship.